Hawthorn Retirement Group offers management and consulting services to retirement, personal care, assisted living, and memory care communities. We are committed to assuring that each facility we operate delivers outstanding resident services. We invite you to visit our website to learn more about the company: www.seniorlivinginstyle.com
We are currently recruiting for a Payroll Specialist. Please review the below job duties and if interested, please respond with cover letter and resume.
PAYROLL SPECIALIST
MINIMUM JOB QUALIFICATIONS AND REQUIREMENTS
-High school diploma or equivalent.
-Minimum two years office experience and/or college required; payroll experience preferred, Stromberg and Ultipro experience a plus.
-Ability to learn multi-state, multi-Canadian province payroll procedures.
-Ability to analyze payroll information and process accurately.
-Ability to operate 10-key by touch.
-Proficiency in data entry skills; familiarity with word processing and spreadsheet computer programs.
-Proficiency in organizational skills; detail oriented.
-Excellent verbal communication and customer service skills.
-Ability to handle a large volume of material and meet departmental deadlines.
-Ability to work flexible hours, if required.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
-Accurately and completely enter payroll data from assigned facilities into computer system in accordance with company policy and state/provincial regulations.
-Review payroll registers and other reports produced in payroll processing; identify problems or concerns and adjust as necessary.
-Research and adjust any incorrect facility payroll data received.
-Produce pay period reports and quarterly, monthly and/or semi-weekly tax filing reports and coupons, such as the electronic federal tax payment system.
-Assist Facility Management Team members to understand and complete payroll; field inquiries from Facility Management Team members regarding specific and general payroll issues.
-Assist Facility Accountants in balancing and tracking payroll transactions.
-Respond to inquiries from regulators, governmental agencies and credit institutions regarding payroll issues.
-Process interim checks for terminated employees in a timely manner as required by state law.
-Set up and maintain wage garnishments (i.e. child support).
-Organize and distribute voided checks, as assigned.
-Work as a team with other payroll specialists and assist where needed to meet departmental deadlines.
-Provide on-the-job training for newly hired Payroll Specialists.
-Provide information for other home office employees, as requested.
-Perform other duties as assigned by supervisor.
OTHER JOB DUTIES AND RESPONSIBILITIES
In addition to the essential job duties and responsibilities, the follow may be additional work requests:
-Calculate totals for federal, state, and city/local withholding tax payments and submit payments on a semi-weekly, monthly, and/or quarterly basis per federal, state and city/local requirements.
-Reconcile tax payments vs tax withheld on a monthly basis.
-Prepare and file all federal and state quarterly reports by the established due dates and submit tax payments associated with the quarterly tax reports.
-Prepare Forms 941 and reconcile for the year. Generate W-2’s for reconciliation to the 941 balances for entire year. Distribute and electronically file W-2’s by respective due dates.
-Prepare and file annual tax reports including federal Forms 940 and various state filings and submit tax payments associated with these reports by established due dates.
-Research and respond to tax notices from the IRS or states as necessary.
- Location: Redmond, Central Oregon
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.