2) Experienced Telemarketer. Must be comfortable making calls, have a great phone presence, and a can-do attitude. Position is part time (m-thurs 10 to 2). Pay is $9.00/hr with potential for bonuses.
Core Competencies:
Positive interpersonal skills
Ability to sue various software applications
Ability to understand client populations
Knowledge of medical/mental health terminology
Understanding of Medicare/Medicaid Insurance
Effective written and oral communication skills
Ability to adapt to ongoing changes and challenges
Understanding of medical records
Education:
A high school diploma or equivalent is required. Coursework in medical coding/billing preferred.
Requirements for the position include but are not limited to:
-A quick learner who is self-motivated
-Accurate and detail oriented
-Great multi-tasker and able to prioritize
-Creative and eager to learn
-Computer literate, and preferably has competency in Excel
This position will be 30 hrs/wk, and is eligible for benefits.
Responsibilities
1. Relieve President/CEO of administrative detail for all projects. Coordinate work flow. Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings, and arrange travel when necessary.
2. Answer phones and direct incoming calls to appropriate party promptly and efficiently.
3. Communicate and handle incoming and outgoing electronic communications on behalf of the CEO.
4. Assist executives with preparation of presentation materials.
5. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
6. Manage online accounts and administration along with coordinating phone and IT support and trouble shooting.
7. Support financial administration functions through review, approval and entry of vendor invoices plus employee expense reports into the accounts payable module.
8. Facilitate office administration, including ordering supplies, maintaining an organized workplace, managing shipping and receiving of correspondence and packages, and other duties as assigned. This includes the fulfillment of online orders for the Xplane Press division.
Requirements:
1. 3+ years experience supporting at the executive level
2. Excellent calendar management skills, including the coordination of complex executive meetings
3. Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
4. Experience scheduling travel arrangements for management
5. Bookkeeping experience and support experience in a professional services environment a plus.
6. Bachelor’s degree is preferred.
7. Outstanding references.
Are you outgoing? Confident? Driven? Enthusiastic?
We offer a fun, high-energy work atmosphere, with unlimited income potential
Earn an hourly wage of $10.00 per hour ($9.00 per hour during training) PLUS commissions
$40k - $70k/year potential; $100k after a few years
Hours: Mon-Fri; 8 AM-5 PM
We offer medical/dental/vision after 90 days of employment
This position is for outgoing driven people who want to learn, and who are ambitious
Experience is a plus but not a must
Applicants should be confident, fun, fast learners, quick thinkers, flexible with strong communication skills, observant of their environment, and have a positive attitude
If you're not money-motivated, please search elsewhere
Call 503-207-4193 for a brief phone interview, please reference job posting 24
Part-Time Apartment Community Manager - Lakeview Park
Location: West Slope
Dalton Management, an established property management company is accepting applications for a Part-Time Apartment Community Managers for our Lakeview Park Apartments.
Successful candidate will be have the following qualifications: · Basic Computer Skills · At Least 1 Year Prior Property Management Experience Preferred · Basic knowledge of Oregon Tenant/Landlord Laws · Understanding of Federal, State and Local Fair Housing Laws
Dalton Management Screening process includes, credit, criminal, driving, and drugs.
For additional information regarding this position please visit our website at www.daltonmngt.com and click on the emplyment link.
Please send resume in Word format to hr@daltonmngt.com.
The successful candidate will provide administrative support to a Marathon senior manager and his/her direct reports. This self-motivated individual must be capable of anticipating and acting on department administrative needs; must be able to handle multiple competing priorities in a professional manner while maintaining a positive attitude in a sometimes stressful working environment. Must be able to work additional hours as needed.
Skills & Experience: • Strong verbal and written communications skills. • Highly organized, self-directed with the ability to effectively maintain professional relationships with all levels of internal and external contacts. • Proven capability to multi-task and effectively prioritize. • Familiarity with strict records retention and documentation requirements in compliance with SEC requirements.
Responsibilities:
Prioritizes incoming mail and correspondence and redirects data to other department staff as appropriate.
Composes, prepares and proofreads written and electronic documents; sends out correspondence under their own or manager’s signature when authorized.
Assists in developing professional-looking and accurate presentations and reports using MS Office software. Accurately prepares Business Expense Reports (BERs).
Handles telephone calls. Transcribe accurate messages, recognize and organize for relative importance and monitor that follow-up action has taken place. When needed and as appropriate, relay messages and refer calls to other individuals.
Must be able to exercise judgment in furnishing information to authorized personnel in response to inquires. Sends/receives faxes, prioritizes/redirects mail, maintains copies and files. Maintains and operates office equipment and order office supplies.
Coordinates and performs diversified administrative tasks by going out to evaluate other companies.
Please send your resume via email to :cynthiaright0@aol.com for more informations and immediate consideration.
A bachelor’s degree required, with 3+ years of administrative experience preferred.
Demonstrated ability to manage people, facilities, and financial responsibilities.
Strong organizational skills.
Experience working with the Jewish community.
Self-starter with proven ability to work with a diversity of people and responsibilities.
Experience in donor relations preferred.
Knowledge of the local Jewish Community and congregations preferred.
Excellent communication and interpersonal skills, appreciation for ethnic, racial and sexual diversity, strong cultural competence and sensitivity in working with diverse populations.
IT knowledge.
Good sense of humor!
Salary based on experience and qualifications. Health and vacation benefits included.
OfficeTeam is the world's leader in specialized temporary office and administrative staffing. We provide exciting temporary, temporary-to-hire and project opportunities in the areas of accounting, bookkeeping, finance, and many more. Through our parent company, Robert Half, we've been matching highly skilled administrative and office professionals with clients since 1948. Our relationships with top companies in over 350 locations worldwide ensure you enjoy competitive pay, challenging careers and assignments with excellent opportunities for full-time employment.
All applicants applying for U.S. job openings must be authorized to work in the United States. Accountemps is an Equal Opportunity Employer.
Job Summary
The Product Ordering Specialist is responsible for confirming and processing orders in a timely manner. This position will work closely with clients, sales and client service staff. Attention to detail for the accurate and rapid entry of data is essential.
Essential Job Functions
• Receive and file original electronic orders as they arrive into a public file
• Analyze all documentation to confirm order completion
• Report and resolve problematic orders with the assistance of sales and service team
• Process orders with vendors utilizing electronic ordering systems or written communication
• Process orders through internal system application
• Assist with various projects as assigned by management
Education and/or Experience
• 2+ years experience in an order desk, data entry or call center/customer service role
• 1+ years experience performing general administrative duties
Job Skills and/or Abilities
• Basic knowledge of MS Office with emphasis on Word and Excel
• Strong communication, organizational, analytical & math skills
• Typing by touch (45+ WPM)
• 10-Key by touch with exceptional accuracy
• Must be willing to learn and face new challenges
• Excellent multi-tasking skills
• Attention to detail within somewhat routine though unique situations
• Have a great attitude and work ethic
Job Conditions
• Normal office working conditions
• Exposure to computer CRT
• Job may require hours that exceed 8 hours per day and/or 40 hours per week
Compensation: Depending on Experience; Full benefits package to include medical, dental, vision, employee discount and full 401(k) plan.
Candidate will conduct in-depth research on companies in the state of Oregon to identify manufacturing and technological capabilities and other key information for entry into industrial capabilities database. Candidate will also be expected to coordinate closely with economic development stakeholders and government agencies to create lasting partnerships. This position is funded for ONE YEAR. Any extensions will be dependent on securing additional funding in the future. Bachelor’s degree REQUIRED.
Job Responsibilities/Essential Functions:
• Candidate must be able to work for long periods of time in an unsupervised environment and produce at a high level.
• Performs project research and report preparation; may prepare and update a variety of accounting, database and statistical reports. Data entry and management skills are REQUIRED for this position.
• Performs in-depth research a wide variety of industry base participants. The ideal candidate will have experience in working directly with manufacturers, and have a basic understanding of manufacturing techniques, capabilities, and certifications (AS9100, ISO-9001, etc.)
• Interpersonal communications skills are considered essential for this position. This position requires candidates to work with a wide range of customers, from engineers to corporate executives. Prior experience in sales and/or marketing considered a plus.
• Organizes own work, meets deadlines, sets priorities, coordinates projects and follows up on assignments with minimum direction; Uses initiative and independent judgment within established policy and procedural guidelines.
• Some Travel is REQUIRED for this position. Most travel will be constrained to the local Portland metro area with occasional out of state travel. Total off-site work commitment is expected to be less than 5 hours/week. Travel expenses will be covered according to company policy.
• Pay rate will be $17/hr. This position does not include health benefits.
Supervision Responsibilities:
• No initial supervisory responsibilities, although position has potential for future growth.
Experience, Skills, Knowledge, Abilities, or Education Required:
• Experience in sales/marketing a plus;
• Basic understanding of manufacturing principles and processes;
• Standard business office administrative practices and procedures, including the use of standard office equipment;
• Computer applications related to the work; Competent MS Office Suite skills a must.
• Current business math;
• Records management and retention principles and practices; and
• Techniques for dealing effectively with the public and staff, in person and over the telephone.
• COMPLETION OF BACHELOR’S DEGREE REQUIRED;
• Prior military service or government experience preferred;
• Have the passion and desire to be an effective key team member of the business.
Job Summary:
Performs routine clerical and administrative functions such as, but not limited to, drafting correspondence,
scheduling appointments, organizing and maintaining paper and electronic files, and providing information
to callers. Position may grow into permanent position with additional work responsibilities so individual must be flexible
with tasks and open to learning new things. The ideal person will have worked as Administrative Assistant in the Industrial Industry. Prior experience working
in the Electronic or Manufacturing Office setting preferred.
Duties and Responsibilities:
1. Perform typing duties as required.
2. Answer telephones and give information to callers, take messages, or transfer calls to appropriate
individuals.
3. Prepare and send out daily mail as well as schedule next day package pick-ups.
4. Open, route and distribute incoming mail and other material.
5. Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons
according to their needs.
6. Maintain records, files, and other information.
7. Order, receive, and distribute office and pantry supplies.
8. Maintain scheduling and event calendars.
9. Make copies of correspondence and other printed materials.
10. Operate a variety of office equipment such as copier, fax and postage machine, word processors,
office computers, etc.
11. Maintain tracking spreadsheet for profit and loss, including laborer cost.
12. Scheduling of daily labor and maintain correspondence with outsourced vendors.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
required.
Overall Knowledge, Skills, and Abilities:
1. Knowledge of modern office methods and procedures, filing, telephone techniques, and office
equipment, as well as English usage, spelling, grammar, and punctuation.
2. Knowledge of electronic equipment, computer hardware and software, including applications and
data entry techniques. Must have experience with Microsoft Word, Excel, and Outlook.
3. Ability to perform secretarial and clerical duties with speed and accuracy without immediate and
constant supervision.
4. Ability to maintain a good working relationship with all co-workers and the general public and to
use good judgment in recognizing scope of authority.
5. Ability to make simple arithmetic computations.
6. Ability to operate a personal computer.
7. Ability to maintain files, write legibly and keep accurate records.
8. Ability to multitask and work in a high stress environment.
Education and Experience:
1. High School Diploma or general education degree (GED)
2. A minimum of (3-5) years’ experience in typing and general office practice or related occupation.
Language Skills:
1. Bilingual. Preferred, but not required. (English and Spanish)
2. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to
write simple correspondence. Ability to effectively present information in one-on-one and small
group situations to the general public, clients, and other employees of the organization.
Mathematical Skills:
1. Ability to add and subtract up to 6 digit numbers and to multiply and divide with 10’s and 100’s.
Physical Demands:
1. The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
a. While performing the duties of this job, the employee is frequently required to sit and talk
or hear. The employee is occasionally required to stand; walk; use hands to finger,
handle, or feel; and stoop, kneel crouch or crawl. The employee must occasionally lift
and/or move up to 25 pounds. Strong attention to detail is a must for this position.
Work Environment:
1. The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job.
a. While performing the duties of this job, the employee is occasionally exposed to outside
weather conditions. The noise level in the work environment is usually moderate.
Additional Qualifications:
1. Driver’s License and car (reliable means of transportation to and from work).
• Are you a hardworking person who enjoys helping customers every day?
• Do you have lots of energy and are able to multi-task?
• Are you an upbeat person—cheerful and positive?
• Do you need a fulltime position and are able to work a flexible schedule including weekends and holidays? (As early as 6 am and as late as 7 pm)
We are looking for someone with at least one year customer service/cashier and data entry experience. Any clerical/light bookkeeping experience and/or knowledge of QuickBooks is also very helpful.
Ideally you will have had at least two years of steady customer service work history and a track record of very good attendance and punctuality. You will need to provide good references and be able to pass a criminal background and drug check.
If you want to join a company where you can grow from an entry-level position into something more, then please apply to the above email with your resume and cover letter. To start the wage is $10.50 and fully paid family benefits are part of the compensation package once you’ve successfully completed the probation period.
Calls will be made this week for an immediate telephone screening and potential first and then second interviews. We look forward to hearing from you!
- Data Entry: general data entry/order entry
- Customer Service : handling multi-phone lines, taking messages, placing calls to customers, assisting customers
- Computer Usage : composing and typing general correspondence including memos and emails
- Dispatch Knowledge - familiar with locations, mileage, trip times.
- Weekends & Nights are a must!
Qualifications:
- Minimum of 2 years experience in office/customer service environment. Transportation industry is a plus!
- Experience with multi-phone lines a plus
- Familiar with Word, Excel, and Outlook/internet savvy
- Excellent written and verbal communication skills
- Ability to multi-task, prioritize daily tasks, and manage time are crucial
- Must be reliable, have strong work ethics, and the ability and desire to learn new skills
- Proven self manager
Compensation is $10.00-12.00 per hour DOE.
The above information is a general description for the position and is not intended to be a comprehensive list of job duties. Sunshine Delivery expects and appreciates employees to take ownership in the processes and results of activities within their scope of work and personal flexibility to assume new tasks is essential. We offer a competitive wage and smoke and drug free environment.
Job Description:
Scheduling of Patients
Answering of multi-line phones
Customer care
Light Cleaning
Patient Interaction
Patient Follow-up
Filing
Closely working with Physical Therapists and Billing Co.
Collecting of co-pays/posting of co-pays
Reminder phone calls
Job Skills:
MUST be bilingual in spanish/english
Friendly, attentive, and quick learning
Must have at least 2 years of front desk medical office experience
Computer proficient with Internet, Email, Microsoft Word/Excel, attaching/opening documents, troubleshooting
Familiar with Scanning/Faxing
Must fluently, legibly and grammatically speak, read and write English.
Mulit-task/prioritize
Type 50 WPM
High School Diploma required (College Degree Preferred)
Pass Pre-employment Background Check
Familiar with medical terminology
Reliable transportation
Attire:
Scrubs (clinic chooses color)
Approximate Hours:
M/W: 6:30am - 1:30pm
T/Th: 7am - 6pm
F: 8am - 5:30pm
Occasional Saturdays are in the works (maybe once a month) 7am - 1pm.
Pay Rate:
Starting $13.00/hr with potential raise to $14.00 after 90-days
• Greet the public; interact with tenants; address tenant requests.
• Strong computer skills including MS Word, Excel, Outlook, Front Page (website maintenance). Ability to compose business correspondence, memoranda and notices and develop and use spreadsheets. Experience with property mgmt. software helpful.
• Assist Operations Mgr. in obtaining quotes and bids; verify contractor and vendor references; schedule work.
• Provide temporary coverage for apartment site managers.
20 hours per week (9:00 am – 1:00 pm M/F). Applicants must have valid OR driver’s license and auto available for business use. Competitive hourly wage; mileage reimbursement for vehicle use. Office in NW Portland; easy access to freeways. Please submit resume including education and cover letter with desired hourly wage.
Send Resume WITH COVER LETTER (incl. pay requirements and why you do not want full time work) to:
handyjob@gmail.com or FAX: 503-961-8003 or Mail to:
Sunston Management Job
PO Box 10559
Portland, OR 97296-0559
Hi,
I'm looking for a terrific rental agent for our apartment buildings in (mostly) Northwest Portland. You can see them all at bestportlandrentals.com. We have 10 buildings with about 80 units (half in one 40 unit building where our office is) almost all within 12 blocks of NW 23rd. One building is just South of Downtown.
It is part time (Half day, 5 days a week Sun, M,Tu,W, Fr) 9:30-1:30.
Our pay is competitive (depends on experience, but I've been told we pay better than many big rental companies).
We do NOT include an apartment.
I'm really looking for someone who is right for the job and who takes pride and satisfaction in her or his work -- someone who is a responsible, organized, trustworthy, serious person who can work independently. You will not be micromanaged.
This is for the longer haul and IS NOT A TEMPORARY JOB. If you're looking for just to fill till you find your real job, please do not apply.
Requirements:
Apartment Management Experience Preferred (Similar experience will be considered)
Computer Literacy Required.
You MUST HAVE A RELIABLE CAR and proof of insurance.
References from Previous Employers
You must agree to a background check and drug test prior to acceptance.
You must be physically capable of handling the job including maintenance work
Duties:
Rent Apartments (of course): Renting apartments means you are a salesperson. You show apartments. You answer calls. You tell people about our apartments so they will come and see them. It's a very one-to-one people oriented kind of thing requiring a postitive attitude and professional appearance.
Bookkeeping: You collect the rents, enter them in Quickbooks software, track late payments, notify tenants who are late, etc.
Customer Service: Tenants have issues (repairs, noise, bugs, ...). You listen to them and figure out what needs to be done.
You also write letters to tenants, post general notifications, track rent raises, and do some other computer work (Familiarity with Word, Excel, Quickbooks all very helpful).
Management: We have a full-time maintenance person. You will work with him to figure out priorities and schedules. You will also relay tenant requests. You will let the owners (me) know about the bigger stuff and things that require outside electricians, contractors, painters etc. And keep your eyes open to things around the buildings that need taking care of. You will also help our maintenace person with some semi-annual stuff (like getting fire extinguishers recharged, checking smoke detectors and the like).
Light Maintenance:Sometimes we don't have many apartments to rent or things can get slow. If other work is completed, you help with things like cleaning hallways, some light landscaping like weed spraying, and that kind of thing. When your other duties aren't filling the time, you would do what needs doing.
Main tasks will include:
- Perform a wide variety of administrative duties as required to assist the Advisors
- Pre client meeting preparatory tasks
- Form preparation & processing
- Administer compliance deliverables
- Client Meeting Summary Letters
- Financial Plan data input and preparation
- Coordinate Advisor’s schedule
- Prepares Insurance Illustrations
- Business tracking
- Assists Marketing Manager with marketing & client events
- Responds to client questions or issues through independent research and analysis
- Reviews advisor e-mail and voicemails and responds to issues as necessary
- Keeps Client Service Manager aware of client issues which require immediate attention
Required:
- 2 years experience working in an administrative role
- Strong knowledge of MS Office, including Word, Excel, and Powerpoint
- Very comfortable with computers
- Strong client service skills
- Ability to set and meet deadlines, multi-task and prioritize
- Attention to detail and accuracy in work product
- Positive attitude, initiative and a sense of urgency
Preferred:
- Experience working in the financial industry
Duties include:
- Manage a multi-line phone system
- Maintain File System
- Provide highest level of customer service
- Process all faxes, public emails, and postal mail daily
- Perform other duties or special tasks, as assigned
Preferred qualities:
- able to multitask
- able to learn and take criticism positively
- knowledgeable with Microsoft Office programs (specifically Word, Excel, Publisher, and Access)
- high-energy and sociable
- self-motivated and driven
- confident
Are you looking for a career change? Our company offers a challenging work environment with excellent pay & benefits available to the qualified person.
Apply on line at www.thepoolandspahouse.com [Employment Opportunities]
We are looking for someone who is self-motivated & achieves results.
Tasks include but are not limited to:
• Day-to-day processes & organization
• Maintain profitable retail space
• Provide excellent customer service
• Manage staff
• Strong communication skills are essential
• Professional appearance & attitude
• Four-year college degree (BS or BA) required
• Full-time employment
• Drug screening required
• Must be able to lift 100 lbs
• Able to operate a forklift (or willing to learn) / Unload Freight Trucks
• Monday – Friday (Saturdays if needed)
• Medical, dental, 401K and paid vacation benefits available
• List salary requirement on application
This is a diverse & active position that requires an energetic person with interests in all aspects of business inventory management & customer satisfaction.
organized, detail oriented, good writer, easy-going, positive energy and a real desire to learn more about how to run a small business. Part-time 4-6 hours per week. I am located in a home office inner NE so someone close by would be great.
Have a look at my website to learn about my business and then send me an e-mail expressing your interest or asking questions. I'm not so interested in your resume- more in what you are doing now and what interests you about the opportunity.
Thanks for not phoning on the weekend.
Please send me an email with your resume along with a brief letter of introduction. Instead of attaching a word or pdf document. please just cut and paste into the email.
We are seeking customer service oriented candidates with a high degree of professionalism who can make our patients feel welcomed and at ease. Excellent communication skills, the ability to multi-task, and familiarity with computers are required. Must enjoy a fast paced, team oriented environment.
Our highly valued hygiene professionals are instrumental in patient education and prevention of dental disease. Excellent benefits package including medical, dental, vision, life insurance, Paid Time Off, and more!
Schedule is four - 10 hour days per week. Come join our dedicated team!
View additional information and apply online at www.willamettedental.com OR click the link below to go directly to our employment application:
Fall in love with this company whilst they endeavor to bring a taste of enjoyment to the Portland community everyday. This drama free team needs a confident assistant with a high level of comfort with technology. You will be providing administrative support to the executive team by preparing reports, travel & meeting arrangements, and fully utilizing the features of Outlook. Bring confidence, a love for numbers, a can-do attitude and the maturity to get the job done. Qualified candidates must have 3 + years experience supporting senior executives with advanced skills in MS Office products (Word, Excel, PowerPoint, Outlook). Your knowledge of database software and Crystal Report Writer is highly desirable. Look forward to more than just the traditional bonuses!
Relationships That Work. Our strong market connections will support your career transition and professional growth plans through a variety of placement options with challenging and meaningful work. Each Boly:Welch division is staffed with recruiters who have developed deep relationships within their respective businesses, bringing the most interesting jobs from the best clients into view for you. Our specialized niches mean strong expertise in each of our business lines. Across all levels, our recruiters know their craft and what skills, behaviors and characteristics contribute to successful placements. Work With Us.
Linfield College – a private, coeducational, residential, liberal arts college that includes a school of nursing and a division of continuing education – is nestled in the heart of Oregon’s wine country in the historic city of McMinnville. The community offers a downtown village listed on the National Register of Historic Places, fine dining, excellent schools, and an outstanding medical center. McMinnville is well-located: 35 miles from Portland, one hour from the Pacific Ocean, and 90 minutes from the Cascade Mountains.
MINIMUM JOB QUALIFICATIONS AND REQUIREMENTS
-High school diploma or equivalent.
-Minimum two years office experience and/or college required; payroll experience preferred, Stromberg and Ultipro experience a plus.
-Ability to learn multi-state, multi-Canadian province payroll procedures.
-Ability to analyze payroll information and process accurately.
-Ability to operate 10-key by touch.
-Proficiency in data entry skills; familiarity with word processing and spreadsheet computer programs.
-Proficiency in organizational skills; detail oriented.
-Excellent verbal communication and customer service skills.
-Ability to handle a large volume of material and meet departmental deadlines.
-Ability to work flexible hours, if required.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
-Accurately and completely enter payroll data from assigned facilities into computer system in accordance with company policy and state/provincial regulations.
-Review payroll registers and other reports produced in payroll processing; identify problems or concerns and adjust as necessary.
-Research and adjust any incorrect facility payroll data received.
-Produce pay period reports and quarterly, monthly and/or semi-weekly tax filing reports and coupons, such as the electronic federal tax payment system.
-Assist Facility Management Team members to understand and complete payroll; field inquiries from Facility Management Team members regarding specific and general payroll issues.
-Assist Facility Accountants in balancing and tracking payroll transactions.
-Respond to inquiries from regulators, governmental agencies and credit institutions regarding payroll issues.
-Process interim checks for terminated employees in a timely manner as required by state law.
-Set up and maintain wage garnishments (i.e. child support).
-Organize and distribute voided checks, as assigned.
-Work as a team with other payroll specialists and assist where needed to meet departmental deadlines.
-Provide on-the-job training for newly hired Payroll Specialists.
-Provide information for other home office employees, as requested.
-Perform other duties as assigned by supervisor.
Do you possess excellent attention to detail along with accurate, lightning fast typing skills? We have multiple temporary opportunities assisting a reputable international organization with the large scale conversion to a new system. Your focus will be on transferring the contents of handwritten documents into the database. Previous experience compiling and transferring data is a major plus. Qualified candidates must be able to type 50-70+ WPM and produce 5,000-7,000+ KPM. Contact Boly:Welch for immediate consideration!
As a Boly:Welch Temporary employee, you join our payroll. We match you with short and long-term Temporary assignments, depending on your interests, availability and skill level in each of our six core businesses: Accounting + Finance, Office, Legal, Human Resources, Information Technology and Marketing. We encourage you to consider each Temporary assignment as an opportunity to network and build your experience in the business world. The flexibility of short-term Temporary assignments just might fit your needs!
Administrative + Professional Staff : Short-term : Interim : Contract Coverage : Same Day : Evenings : Weekends : Projects : Events : Meetings
Oregon Athletic Clubs (OAC), parent organization of Bethany, Hawthorn Farm and RiverPlace Athletic Clubs, is a fantastic employer that promotes a progressive, family-friendly environment thanks to our superb staff and health-oriented business practices. Part-time benefits (3 or more shifts per week) include multi-club membership, employee discounts, public transit subsidy and supplemental insurance coverage. Full-time employees may also receive generous employer contributions to health, dental and 401(k) plans and PTO/Sick Leave packages.
TO APPLY TO OUR ORGANIZATION YOU CAN DO ONE OF THE FOLLOWING:
1. ATTEND OUR PROFESSIONAL JOB FAIR
Attend our Job Fair hosted Tuesday, November 10th, from 3:00-6:00pm at our Hawthorn Farm Athletic Club location in Hillsboro conveniently located right on the Hawthorn Farm MAX stop. For directions and to download our job application in advance, please go to http://www.hfac.com/about_us/careers/
Simply bring a copy of your resume and yourself and come on by. This is the best way to be sure you're met face-to-face! We are interviewing applicants for all OAC locations, including current openings and future opportunities.
2. EMAIL A RESUME AND COVER LETTER
If you cannot attend our next Job Fair, please submit your resume and an email or cover letter introducing yourself by clicking the link above.
Please note that resumes submitted without a cover letter are not reviewed, we need to get a feeling for who you are before we invite you to an interview! Your cover letter should address why you are interested in working at Oregon Athletic Clubs, in addition to summarizing your professional background and future goals.
Minimum 2 years experience in real estate lending. Ability to be self-directed and make independent decisions. Ability to read and write. Proficiency in basic mathematics. Oral and written communication skills. Ability to follow oral and written instructions. Ability to work well with the public in person and on the phone. Ability to work well as part of a team. Typewriter, ten key calculator and computer competency. Exceptional customer service skills required.
Duties Include but not limited to:
1. Start up of new files
2. Enter files into system and order verifications
3. Monitor and maintenance of files, preparing closing docs
4. Monitor Pipeline Reports
5. Act as backup for originators and servicers
6. Satisfy Front Line staff inquiries concerning the status of their loans by being knowledgeable of policies and operating computer terminal to determine account status
7. Help other departments as needed
8. Communicate internal or operational concerns or potential problems to appropriate internal individuals
9. Perform administrative, clerical and any other duties as assigned.
Each year, thousands of people start
a new career in real estate sales.
Many experience success almost
immediately. They gain traction
quickly, naturally connect with the
work, and make a great deal of
money. Others struggle; some even
leave the business after only a
short period. They spend their
valuable time and resources getting
a real estate license, setting up
their business, and putting their
best foot forward. Even with great
support and training, if they do not
have what it takes to be successful
in the real estate business, they
will struggle accomplishing even
mediocre success.
Core Capacities Predict Success in a
Work Environment
Have you
ever wondered why this happens? We
have. In fact, we have spent a large
amount of our own time and resources
studying hundreds of our own agents
in an attempt to quantify this
elusive phenomenon. We've discovered
that the key criterion for success
in this industry is something called
core capacities. Core capacities are
a person's organic talent or natural
wiring. Each person has a unique
recipe of core capacities that
predict his or her propensity to
perform certain tasks with success
and vital engagement. This advantage,
coupled with our outstanding
training and personalized coaching,
allows our associates to meet and
exceed their goals.
Discover Your Unique "Recipe" of
Core Capacities Now
We have
developed an understanding of what
core capacities tend to make people
successful in the Prudential
environment. We
would like to give you an
opportunity to conduct a 10-minute
evaluation to learn this
information as well. The evaluation
is quick, easy, and confidential.
You'll not only get to read your
results right after completing the
evaluation (they are yours to keep),
but you will also have the option of
speaking with one of our senior
managers concerning your results.
Volunteers of America Oregon's Vehicle Donation Enterprise has a rapidly growing, progressive, casual and team-centered work environment. We are seeking a team member who will share in our future success, to help our neighbors in need. We offer a competitive wage and benefit package.
Volunteers of America Oregon's mission to change lives by promoting self-determination, building strong communities, and standing for social justice. Today, through the dedication of 350 staff members and more than 700 volunteers, we help thousands of families in the greater Portland, Oregon and Vancouver, Washington areas. We serve men, women, and children with a continuum of services, touching individuals from all walks of life, from the youngest to the oldest.
Friendly, professional, out-going customer-orientated individual for busy front desk in multi-tenant office complex. Have a positive, sociable attitude and enjoy interacting with clients and staff. Excellent customer service skills and the ability to answer every call with enthusiasm and courtesy. Must be able to multi-task and be able to anticipate the needs of those around you and problem solve with minimal supervision.
Responsibilities include:
Answer and direct 25 - 30 phone lines
Welcome Tenants and Clients
Distribute mail and package deliveries
Maintain Logs
Keeping coffee room and lobby organized and supplied
Other tasks as required
Monday through Friday 12:30 to 5:00 p.m. Includes Paid Vacation and Holidays
Are you outgoing? Confident? Driven? Enthusiastic?
We offer a fun, high-energy work atmosphere, with unlimited income potential
Earn an hourly wage of $10.00 per hour ($9.00 per hour during training) PLUS commissions
$40k - $70k/year potential; $100k after a few years
Hours: Mon-Fri; 8 AM-5 PM
We offer medical/dental/vision after 90 days of employment
This position is for outgoing driven people who want to learn, and who are ambitious
Experience is a plus but not a must
Applicants should be confident, fun, fast learners, quick thinkers, flexible with strong communication skills, observant of their environment, and have a positive attitude
If you're not money-motivated, please search elsewhere
Call 503-207-4193 for a brief phone interview, please reference job posting 24
Qualifications
*Prior front office experience preferred. Experience with busy multiple phone lines.
*Bilingual with ability to speak and write Spanish- this is required
If you do not have the above qualifications do not reply.
You would be the Hub of the Company so personality is a must. We are a small but growing company and looking for that perfect fit. If you feel you have what it takes please send your resume.
Receptionist
responsibilites include:
Answer incoming calls, average call volume is 100+/day
Respond to a large variety of customer inquiries via phone and email, including price quotes, product information, order status, etc.
Print out orders daily to be sent to manufacturing plant.
Maintain various order and shipping logs
Work directly with customers in a fast paced, time sensitive environment
Pay rate is $13/hour hours are M-F 7am-3:30pm
Customer Service Representitive
responsibilities include:
Process custom printed orders for a variety of promotional products
Interpret purchase orders and art requirements, understand printing capabilites, and provide pricing and support to a large and diverse customer base
Work directly with customers in a fast paced, time sensitive environment
Heavy phones and written communication. Respond to inquiries in a timely and professional manner. Follow-up/follow through on customer requests, quotations, and other needs.
Pay rate $13/hour Hours to be determined.
All positions require 2-3 years previous Customer Service experience.
If interested please email resume to ashley@csr-jobs.com and include name of position applying for in subject line.
The Assistant Product Manager will support the Product Managers and be a product expert for one or more product groups. They are responsible for helping support the ultimate success of their product categories which encompasses leads, sales, closing rates and profitability.
Essential Job Functions
• Help develop and maintain product training programs for designers and client services department
• Work with internal teams to solve problems, answer questions and provide information in a fast-paced, deadline-driven atmosphere
• Maintain current, thorough knowledge of all services and programs for all product lines
• Provide weekly and monthly reports as directed. Report observed trends, critical problems and ideas for performance improvement to manager
• Assure customer satisfaction. Respond to all customer service and designer inquiries made through phone, e-mail, letter, or fax within defined service levels. Escalate issues appropriately to manager.
• Help maintain good working relationships with suppliers and partners (both internal and external)
• Create monthly bulletins to communicate new products, promotions and price changes.
• Assist in ideas and development for new samples and selling tools to increase product sell-through.
• Work closely with CDI Product Managers on special projects such as initiatives to increase average sale and profitability and decrease vendor and product related errors.
• Maintain acceptable standards with respect to company employment policies
Education and/or Experience
• Bachelors degree or equivalent knowledge, skills and abilities
• 2+ years experience working with product features and product sell-through preferably in a home décor, textiles or fashion forward environment
• 2+ years experience in an office environment
Job Skills and/or Abilities
• Proven training development and implementation experience
• Ability to speak in front of large and small groups of people
• Advanced knowledge of MS Office with emphasis on Word, Excel, and Outlook
• Strong communication, organizational, analytical & math skills
• Analytical and creative thinking
• Ability to effectively communicate with all levels with in the organization
• Detail oriented
• Organized, demonstrating excellent time management skills
• Capable of recognizing critical, time sensitive information from the flow of routine information
• Possess exceptional follow through
• Able to multi-task
• Able to participate and work in a team environment
• Command good written and verbal communication skills
• Demonstrate the highest level of customer service
Job Conditions
• Normal office working conditions
• Exposure to computer CRT
• Job may require travel
• Job may require hours that exceed 8 hours per day and/or 40 hours per week
• May require bending, stooping, lifting up to 35 pounds
Compensation: Depending on Experience; Full benefits package to include medical, dental, vision, employee discount and full 401(k) plan.
JOB DESCRIPTION:
High end chocolatier company has an immediate need for an experienced Executive Assistant to support the CEO and executive team. The responsibilities of this position is to assist the executive team with coordination of resources & communication, manage executive’s calendar, note commitments made by executives, interpret request, and help implement action. This is a temporary-to-hire position offered through Northwest Staffing Resources.
Primary Responsibilities:
• Administrative support to CEO and executive staff members.
• Prepare daily, weekly, and monthly reports.
• Utilize a report-writing program such as Crystal Report Writer. Will know how to design and generate reports. **Must be able to design a report that would compile data from various sources, then generate & format the report for presentation.
• Travel and meeting arrangements.
• Meeting preparation and meeting minutes.
• Maintain confidentiality in company matters.
QUALIFICATIONS:
• Minimum of 3 years experience supporting CEO or Senior Executives.
• Proficient level with Word, Excel, PowerPoint and Outlook.
• Must have experience with database software and Crystal Report Writer (or similar report writing software program).
• Project coordination experience.
• Strong computer and internet skills.
APPLY NOW! Apply online at www.nwstaffing.com. Please choose the Portland branch to be considered for this opportunity. Once you have completed the application, please log back into your account to upload your resume and add this position to your job cart.
Northwest Staffing Resources has been a leader in the staffing industry since 1985. We take pride in our competitive wages, multiple branch locations, and attractive benefits. Benefits include: • After 1000 hours worked - Six paid holidays per year, 40 hours of Paid Time Off, and 401(k) retirement plan • Local weekly pay • Medical, dental, and vision insurance plans available for all employees • Referral bonuses • Free computer tutorials using the most recent software.]]>
Must pass Criminal Background Check and Credit Check. $13.00-$15.00 Per Hour DOE. Long term position. Full Medical, Dental and Vision available after 40 hours of work.
Please send Resume to Gail at gail.strauss@ajilon.com
Ajilon Office specializes in the placement of professionals in management and executive administrative support positions. Every day, we place these pre-screened, highly qualified men and women in both temporary and permanent roles with companies throughout the United States. Ajilon Office is comprised of staffing industry professionals with significant experience in and knowledge of the fields of management and administration. Because we are familiar with life on "both sides of the desk", we're better equipped to work with our clients and candidates on meeting their present and evolving needs.
Applicants for this positions must possess the following qualifications:
*Be able to perform and/or manage multiple tasks, projects and priorities concurrently with a positive attitude and approach.
*Organizational and time management skills (this is a MUST).
*Superior written and spoken communication skills.
*Outstanding grammatical and proofreading skills.
*Be a self-starter with lots of initiative.
*Strong work ethic, punctuality, and a fine attention to detail.
*A strong working knowledge of Microsoft Windows, Microsoft Office Suite (emphasizing Excel, Word, and Outlook).
*Typing proficiency
*Utilize good interpersonal skills with other employees and clients.
*Behave and dress appropriately for an office environment.
*Property or association management experience is preferred, but not required.
*Have a good sense of humor and the ability to laugh in the face of absurdity!
This is a position with potential for advancement for the right candidate. If you’re looking for an opportunity to learn a new career, or expand your property management experience, this might be the perfect fit.
If you are interested please submit your cover letter and resume to the email provided. Please indicate clearly which position you are applying for.
Advanced MS Excel skills with knowledge of pivot tables, creating and working with complex formulas, and look ups required
Job Description:
Small, local service organization is seeking your 2+ years of solid customer service experience and strong attention to detail to assist with their merchant conversion program. In this fast-paced environment, work will consist of inputting client information in databases, building reports for merchants, documenting and communicating client integration requirements, tracking program deliverables, ensuring merchants are fully supported, and assisting with other duties as needed. An Associate’s or bachelor’s degree is preferred. Contact Boly:Welch to learn more!
Relationships That Work. Our strong market connections will support your career transition and professional growth plans through a variety of placement options with challenging and meaningful work. Each Boly:Welch division is staffed with recruiters who have developed deep relationships within their respective businesses, bringing the most interesting jobs from the best clients into view for you. Our specialized niches mean strong expertise in each of our business lines. Across all levels, our recruiters know their craft and what skills, behaviors and characteristics contribute to successful placements. Work With Us.
Home Office Equipment/Work Environment requirements:
XP or better computer with fully up to date virus software required. Computer must be suitable and fast enough to meet productivity requirements
A Home office environment suitable for phone customer service work (no noise or distractions) required.
Broadband internet connection (DSL, FiOS or Broadband cable internet access) required.
• Organizational skills, strong attention to detail, self-motivation, and a desire to learn are required.
• High ratio of accuracy is a must
• Able to gather photos from various sources, including the internet and cd/dvd and able to edit photos as needed (mainly cropping)
• Ability to enter information in a timely manner to the main database
• Ability to work in a fast pace environment, with excellent problem solving skills
• Very strong multitasking and problem-solving ability
• Self-motivated, quick thinker, people person, ability to work on own or as a team
• Ability to work with minimal supervision
• Outstanding communication skills: excellent grammar. Written and verbal
• High degree of organization and professionalism
• Must be dependable
• Minimum typing skills 40-60 WPM
• No cold calling or “hard sales”. Customer satisfaction takes precedence over making the sale.
• Must be proficient with Microsoft Office products such as Excel, Word, Outlook, etc.
Helpful skills/experience: This would be a great position for a fishing and outdoor enthusiast as product and sport familiarity would be very helpful. Experience with boating equipment and electronics would also be helpful.
Step into a newly created position with this growing professional services firm supporting multiple top tier executives with a wide variety of responsibilities. Spend your days scheduling meetings, drafting and editing correspondence, following up on telephone messages, and managing multiple complex assignments. Fill your remaining time coordinating multi-trip travel and hotel arrangements, processing expense reports and monthly credit card reconciliations, researching background materials for reports and presentations, as well as collecting information for the annual budget. Qualified candidates must have 5+ years of experience supporting senior-level executives. Your solid general PC skills along with exceptional organization and follow through abilities will be put to proper use daily! Enjoy paid parking, great benefits and amazing bonuses!
Relationships That Work. Our strong market connections will support your career transition and professional growth plans through a variety of placement options with challenging and meaningful work. Each Boly:Welch division is staffed with recruiters who have developed deep relationships within their respective businesses, bringing the most interesting jobs from the best clients into view for you. Our specialized niches mean strong expertise in each of our business lines. Across all levels, our recruiters know their craft and what skills, behaviors and characteristics contribute to successful placements. Work With Us.
We need a person we can give a task to - and they get it done.
Im only interested in; Self Motivated. DRIVEN. people with high energy and Enthusiasm,
Simple Basic Computer Skills are a Big PLUS,
Microsoft out look
Excel,
Ebay, emails, Etc.
Full time - DAY Time
Send your resume through E-mail
Email any questions.
PAY SCALE is based on SKILLS and Experience
Summary: Responsible for providing outstanding customer service while contacting delivery and service customers to establish daily routes for Mobility Managers. Assist with the preparation of customer files, as well as other general clerical duties.
Essential Duties and Responsibilities:
• Contact customers to set delivery and/or service appointments
• Establish efficient delivery/service routes for Mobility Managers
• Accountable for the schedules of Mobility Managers
• Prepare customer paperwork for daily routes
• Assist and support the Distribution Center in any function required
• General clerical duties
• Maintain professional behavior at all times
Education and/or Experience: High school diploma or general education degree (GED); and one to three year’s job related experience and/or training; or equivalent combination of education and experience.
Other Knowledge, Skills and Abilities:
• Ability to demonstrate exceptional communication and customer service skills
• Strong organizational skills
• Proficient in MS Office
• Bilingual communication/literacy skills a plus
In return for your experience, The SCOOTER Store offers a competitive salary and a generous benefits package.
The SCOOTER Store World Headquarters, Distribution Centers, and Stores are tobacco-free facilities.
Receptionist or general office experience. This position is not for people who want to be promoted within 3 years.
Must have minimum of two years reception experience and sales support (current experience).
Must have Excel for order entry and word skills with an outgoing phone voice. Need to have strong computer skills with general math.
Temporary or Temp to Hire.
$20,800 - $31,000 yearly
Primary focus of this position is to ensure the company’s global compliance with all customs regulations, as well as other government agencies enforced by customs, for all apparel, footwear, equipment and other miscellaneous products developed and imported by Columbia Sportswear and its subsidiaries. Specific focus is on the overall administrative and compliance activities of the Foreign-Trade Zone (FTZ) program within the organization. This position has a very heavy focus on Warehouse Inventory System monitoring and controls.
Essential Functions/Responsibilities:
• Will be dealing directly with the US Bureau of Customs and Border Protection and its officers and inspectors on a regular basis.
• Prepare and submit FTZ related Customs forms and supporting documentation on a daily, weekly and periodic basis. Prepare annual FTZ Board reports and Customs annual reconciliation. Manage and operate FTZ management software by executing daily inventory balances, submission of zone admissions, and weekly estimate management.
• Act as primary relationship liaison for the Global Customs & Trade Department and designated customs broker to ensure proper documentation and procedure to facilitate timely clearance of goods by proactively addressing and resolving any customs compliance issues to expedite the release of merchandise, reduce risk and cost of container examinations, and enhance Columbia’s reputation as an importer.
• Verification of inventory transactions, including but not limited to receipt, shipment, inventory adjustments, valuation and HTS classification transactions.
• High-level participation in inventory control, cycle counts, reconciliation, and/or physical inventory activities at each Distribution Center site. Oversee and support proper handling of overages/shortages of goods working within established guidelines by working closely with Distribution Center’s Inventory Control, Receiving/Shipping and Planning departments. Investigate and identify whether an actual overage/shortage occurred and administer corrective action or resolution. This includes conducting quarterly meetings with the distribution centers and corporate personnel to address issues and enhance relationships; includes reporting variances to customs when required.
• Auditing FTZ activity for Customs compliance, including assistance with Importer Self Assessment monitoring and testing. Compliance auditing in regards to Customs regulations as well as other applicable federal, state and local regulations.
• Train and educate internal departments and liaison offices in areas related to FTZ and Customs compliance and other government regulations that may affect the production and import of company products.
Specific Job Skills:
• Candidates for this position should possess a working knowledge of inventory control systems, warehousing and logistics activities including import and export activities and Customhouse brokerage.
• Candidates for this position should also possess a strong practical knowledge of the US Foreign-Trade Zones program, Customs compliance best practices and duty drawback processes and methodology.
• Must have excellent attention to detail and the mental capability to troubleshoot and solve problems of moderate complexity or difficulty, as well as problem solve in a proactive, methodical manner. Must be able to work effectively under the pressure of deadlines and comprehend complex issues.
• Candidates for this position should have excellent communication and interpersonal skills, be self motivated and be capable of working as part of a team or alone.
• Knowledge of existing and pending governmental laws and regulations governing importation of product into the US;
• Knowledge and understanding of the Customs Modernization Act; the principles of informed compliance and reasonable care; valuation including price adjustments, assists and commissions, applicability of general rules of interpretations in the HTS classification; rules of origin; preferential rules of origin; labelling and marking rules; illegal transhipment; regulations governing the importation of product samples.
• Thorough understanding of Customs tariffs and regulations, as well as proficiency in researching issues via the internet, various publications, databases and other resources is a must.
• Proficiency with Microsoft Office with emphasis on Word, Excel and Power Point along with a well developed ability to read, write, and speak English.
• Demonstrated capability to troubleshoot and solve problems of complexity or difficulty in a proactive, methodical manner, as well as develop and cultivate personal and professional relationships within and outside the company.
Education and/or Experience:
• Candidates for this position should possess an undergraduate degree in supply chain logistics/distribution, finance, accounting, international business or a similar field of study
• Or a minimum of 3 years practical experience in handling customs and international trade related issues, or equivalent experience.
• A current customs broker’s license is desired but not required.
• Federal Background Check and Fingerprinting Required.
Job Conditions:
Job may require hours that exceed 8 hours per day and/or 40 hours per week, especially when working on rush/special projects. Some pressure to meet project completion deadlines. Must be physically able to sit for extended periods of time, bend, stoop, kneel, and operate computer hardware/software, including a keyboard. Limited travel may be required.
This job description is not meant to be an all inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.
Please apply online at www.columbia.com
Columbia Sportswear is an equal opportunity employer.
General Position Summary: The Medical Billing/Collections Specialist provides timely follow up on appeals, denied and/or short paid medical claims on patient accounts. Manages assigned accounts and maintains days A/R outstanding. Submits secondary or tertiary insurance claims.
Job Responsibilities:
• Follow up on billing statements to payers and customers in a timely manner.
• Prepare and submit secondary billing on a daily basis, manual and/or electronic submission as applicable
• Review each claim for accuracy, ensuring submission of a clean claim to insurance carriers
• Process secondary and/or tertiary insurance claims for co-payments, deductibles, referrals and/or allocation changes
• Proactively follow up on denials, claim-response letters and unpaid accounts
• Review bad debt for write offs or for forwarding to outside collection agency
• Review all claims for contractual write offs, allocation changes and collection of any remaining balances
• Maintain acceptable aging parameters on all accounts
• Research outstanding balances and take steps necessary to collect/resolve payment issues.
Job Qualifications:
Education: High School Graduate or equivalent
Experience:
Required: 6 months experience with insurance billing or DME customer service experience
Knowledge/Skills/Abilities: Knowledge of insurance carriers and reimbursement guidelines, high level of accuracy and attention to detail, understand and practice rules regarding patient confidentiality, HIPAA compliance, and safety. Adhere to all state and federal standards regarding confidentiality and patient rights, uphold the highest level of professionalism at all times, including personal appearance, ability to multi-task, manage time efficiently, prioritize duties and responsibilities, and be able to shift priorities to meet deadlines, represent the company image and reputation at the highest level, excellent knowledge of the equipment the company provides, its care and maintenance requirements.
Applicants must pass a background check and drug screen.
Benefits include paid time off, paid holidays including birthday holiday, group insurance, life insurance, voluntary STD and LTD, Flexible Spending Accounts, Supplemental Life and 401(k). Discounts on automotive repairs and discounts on products Care Medical sells.
Care Medical & Rehabilitation Equipment, Inc is an Equal Opportunity Employer.
If you wish to be considered for this position and meet the qualifications, please submit a cover letter and resume to: ambera@caremedical.com. In the subject line of your email please indicate the position you are applying for and for what City/State.
Must be good with kids and adults, have customer service experience, steady past employment and a good demeanor. Looking for multi taskers who can handle being put into any position, and handle it with ease. Not afraid to do anything!
Please send and email with availability, cover letter, and resume.
As receptionist, you will be the voice and touch of our firm by greeting clients, answering incoming calls, scheduling appointments and handling messages.
To be successful in this position, you will need two or more years of experience as a receptionist, secretary or administrative assistant, excellent verbal and written communication skills and good computer skills. You will be expected to have very good Word skills and Excel experience. You must be reliable, confidential, accurate, bondable, detail oriented and able to work independently, but also as part of a team. You must have a great customer service attitude, the ability to multitask, and a willingness to do whatever it takes to get the job done.
Compensation is commensurate with experience and includes benefits. There is not a lot of overtime, so you can keep your life in balance. Because of commuting and Oregon tax issues, we will take a closer look at Washington resumes.
SKILLS, KNOWLEDGE AND PERSONAL CHARACTERISTICS:
The following attributes are desirable for job success: experience in managing/leasing multi-family properties, bookkeeping experience, compliance paperwork review and monitoring experience, ability to communicate effectively, safety conscious, ability to assert yourself, preference for detail work, ability to work well under pressure, self-motivation and self-direction, ability to work with/without direct supervision and the ability to become a team leader.
SUMMARY OF FUNCTIONS:
Responsible for accuracy of section 42/HUD compliance paperwork on new move in certifications and renewal. Maintain accurate records for compliance monitoring. Assist in leasing activities through conversion of telephone and walk-in prospects to leases, resulting in maintained and increased occupancy, and the inherent responsibility to effectively communicate to existing residents, address resident concerns, collect on delinquent accounts and assist Business Manager with weekly and monthly reporting.
MAJOR DUTIES AND RESPONSIBILITIES:
Duties may include, but are not limited to:
1) Compliance monitoring:
a. Review and complete all move in certification paperwork and ensure paperwork is accurate before sending to the home office.
b. Review and complete all renewal notification and re-certification paperwork.
c. Ensure compliance guidelines are being met.
d. Provide leasing support during application process.
2) Marketing:
a. Respond effectively to telephone inquiries to generate prospective resident visits to
the property.
b. Show and demonstrate apartments, utilizing sales skills to demonstrate market
ready product and availability to close prospects.
c. Follow-up with prospective residents.
d. Monitor telephone and walk-in traffic at property via welcome cards and traffic
logs.
e. Walk vacant ready tour route ensure quality presentation.
f. Obtain lease information and complete lease applications. Conduct required credit
and reference checks. Set up and maintain lease files.
3) Lease Administration:
a. Perform move-in inspections with new residents.
b. Review welcome packet with new resident in a timely manner.
c. Maintain legal records/files.
d. Input daily activity in esite and on daily report.
4) Assist with resident relations:
a. Prepare and process resident service requests.
b. Assist with resident problems and complaints concerning rent payments.
c. Assist with preparation of newsletters and promotion flyers.
d. Assist with the planning of community activities and events.
5) Accounting policies and procedures:
a. Collect, record & deposit rental payments, application fees, security deposits, etc.
b. Maintain account records and journals and make bank deposits.
c. Help to prepare legal action for evictions, as necessary.
6) Reporting:
a. Complete daily and weekly reports.
b. Complete monthly operations reports, including market survey, renewal strategy and
notice to vacate report.
c. Assist in maintaining office clerical, filing and record keeping systems.
ORGANIZATIONAL RELATIONSHIPS:
Reports directly to business manager. In absence of manager, supervises and schedules
maintenance and on-site personnel.
OTHER REQUIREMENTS:
Hours of Work: 9:00 a.m. to 6:00 p.m. Tu-Sat
Physical requirements: Must be able to perform the physical functions of the position,
which may include, but are not limited to: ability to walk property to complete physical inspections, deliver resident communications, and show apartments. Be able to effectively communicate with residents, staff, supervisors, vendors, etc.
Please email or fax resume with compensation requirements to: leasing@fortvancouverterrace.com OR 360-326-1561
Benefits after 90-days include: Medical/Dental, Paid vacation, sick, personal days, and holidays
Optional 401K and Life Insurance
Qualification Requirements:
• Minimum 2 years working as an administrative or executive assistant
• Must possess a valid driver’s license and clean driving record
• Must pass a pre-employment drug screen
• Must be able to type 50 wpm or short hand for company and employee meetings
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint)
• Must have high level of interpersonal skills to handle sensitive and confidential situations while always demonstrating poise, tact and diplomacy.
• Must be able to easily adapt to new challenges and job responsibilities
Essential Duties and Responsibilities:
• Answer phones/ radio traffic and operate a multi-line phone and dispatch radio system
• Prepare all documents dealing with current and new clients such as client contracts, post orders and correspondence
• Audit and keep records of all company equipment and supplies
• Quality assurance checks of client’s needs and employee performance of job duties
• Assist with the hiring process of new employees
• Maintain an electronic and hard copy filing system (Must love to file)
• Manage multiple calendars and avoid schedule conflicts
• Works well independently and within a team on nonrecurring and ongoing projects
• Performs personal and non-company related tasks or errands as assigned by management
