Experienced Accounts Receivable Clerk
Freelin-Wade Company, a premier plastic tubing manufacturer in McMinnville, Oregon is searching for an experienced accounts receivable clerk to join our team. This position is responsible for all accounts receivable related administrative functions, including contacting delinquent customers via phone to secure payment, assisting with printing and mailing of statements, reviewing account histories with customers, posting payments, and adjustments. Daily duties include phone activity and computer use, as well as filing and faxing of customer invoices and information. Daily accuracy of work is necessary for inventory control and accountability.
Partial Job Description:
PRIMARY PURPOSE ¡V The Accounts Receivable staff provides financial, clerical and administrative services to ensure efficient, timely and accurate invoicing and payment of accounts.
ESSENTIAL DUTIES AND RESPONSIBILITIES
„« Accounts Receivable 45%
o Timely and accurate set-up and maintenance of customer accounts in business software system.
o Posts all receipts to customer accounts and balances to daily cash totals updating paper and electronic records as necessary.
o Answers accounts receivable phone inquiries which may include researching issues, processing invoices, charge backs, returns and bad checks if necessary.
o Investigates partial payments on invoices. Determines cause and takes action as appropriate.
o Assists with the development of systems controls for accounts receivable and cash receipts and procedures to improve existing systems.
„« Filing 3%
o Sets up and maintains all customer credit files.
o Keeps all files current and organized.
„« Credit/Collection 45%
o Works from past due items report to ascertain status of collections and balances outstanding.
o Investigates delinquent account status and sets most appropriate action plan.
o Ensures timely collection of past due accounts according to established company procedures and regulatory guidelines. Communicates collection request verbally to customers.
▪ Maintains written record of phone conversations and correspondence sent. Sets diary and tracks until payment is received.
▪ Communicates credit status with customer service and rep agencies.
o Negotiates payment schedules with customers.
▪ Establishes credit limitations on some customer accounts.
▪ Changes terms as necessary.
„« Reports/Financial Statements 5%
o Provides standard sales analysis reports.
o Assists with the monthly close of company financial statements.
o Analyzes detailed financial information for accounts receivable, cash receipts and revenue.
o Provide written report of weekly activity status to supervisor.
„« Planning 2%
o Assists in the development and implementation of goals, policies, priorities and procedures relating to accounts receivable, cash receipts, credit authorization and collections.
OTHER DUTIES AND RESPONSIBILITIES
„« Maintain work area in clean and orderly fashion.
„« Other duties as required.
MINIMUM QUALIFICATIONS AND EXPERIENCE
„« High school diploma or general education degree (GED); or, 3-5 years related experience and/or training; or equivalent combination of education and experience.
„« Ability to:
o Read and comprehend detailed instructions, moderately complex correspondence and memos;
o Write moderately complex correspondence;
o Effectively present information to customers, vendors and employees one-on-one or in small group situations;
o Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals;
o Compute rate, ratio and percent and to draw and interpret bar and line graphs;
o Calculate percentages to apply discounts to list price;
o Apply common sense understanding to carry out instructions furnished in written, oral or diagram form;
o Deal with problems involving several concrete variables in standardized situations;
o Navigate in a variety of software programs including word processing, spreadsheet, proprietary systems and Internet;
o Work independently and as a member of a group in a cooperative and collaborative manner;
o Use or develop reliable systems and work habits to effectively prioritize and organize a multitude of tasks;
o Identify potential problems and independently seek out alternative solutions, including research, trial tests and communication of activities to others;
- Location: McMinnville
- Compensation: DOE
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.