Portland Public Schools and the Office of School Modernization (OSM) seek a Senior Director to oversee the 2012 School Building Improvement Bond and the 2017 Health, Safety, and Modernization Bond Programs for Portland Public Schools. Both programs total over 1.5 billion dollars.
The Senior Director leads and manages the District’s capital construction bond program and Office of School Modernization. The position is responsible and accountable for the preparation of complex plans, schedules, and budgets for multiple projects as well as supporting operational systems, and assures that inputs from architects, engineers, planners and other professionals are accurate and appropriate. Competence in project management techniques, computer software and public processes is necessary. Incumbents exercise considerable professional judgment and make autonomous decisions affecting budgets, change orders, schedules and project outcomes.
This position will report to the Chief Operating Officer of PPS and will manage, direct and coordinate all capital improvement projects from the program level as well as work with PPS to deliver educational program needs and considerations.
• Direct the day-to-day operations and staff of the District’s capital construction bond program.
• Assist with the development and execution of a voter-approved strategic capital program that aligns with District goals and initiatives around student success as expressed through teaching, learning, equity, multiculturalism and operational efficiency.
• Execute the District’s capital construction bond program while meeting scope, quality, budget, schedule and communication objectives; develop and oversee operational metrics and project benchmarks.
• Review and develop project scopes, budgets, schedules and projected outcomes; negotiates fees for professional services contracts; oversee coordination of architect, engineer, construction and other consultants according to district policies and project requirements.
• Oversee development of timelines and critical path scheduling including phasing to facilitate ongoing school activities; provide accurate and timely project and program financial budgeting and accounting.
• Ensure compliance with District contracting policies and procedures for all assigned projects as well as enforcement of contract provisions.
• Exercise proactive management of project scope, quality, schedules and budget issues; develop multiple options, recommendations and alternatives to resolve project budget shortfalls.
• Coordinate the review of project designs and specifications; collaborate with multiple stakeholders, district staff, professional and technical experts and others to explore multiple perspectives, differing viewpoints and project problems’ resolution.
• Participate in planning meetings with design professionals, district stakeholders, community representatives and governing agencies.
• Oversee certification of consultant and contractor payment requests, change order requests, requests for information and all project processes necessary for quality assurance and compliance with district policy.
• Oversees implementation of project communications, including web-based and electronic updates.
• Prepare a variety of presentations and reports for the School Board, Superintendent, Bond Accountability Committee and others on the capital program; attend School Board meetings and routinely makes presentations to the Board regarding Bond Program issues & concerns.
• Coordinate design, construction, commissioning, building occupancy and warranty matters with District stakeholders.
• Compile complex and technical analyses and information for District leaders in making informed decisions in the area of school modernization and capital improvement programs.
• Demonstrate a commitment to the Portland Public Schools Equity Initiative by developing a thorough knowledge and application of the district Racial Educational Equity Policy, Equity in Public Purchasing and Contracting and other board policies;.
• Participate in staff development, in-services and trainings related to diversity, equity and inclusion in the workplace and in K – 12 education.
• Model appropriate behaviors; develop, recommend, implement and communicate improvements to school and business practices with awareness and understanding of their impact in a racially and culturally diverse community.
• Ensures timely and complete contractual and financial closeout for projects; participate in the development of future Bond capital programs.
• Oversee development and update of capital program policies, procedures and manuals.
• Supervise the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions.
• Represent the District in meetings, hearings, workshops, conferences and professional activities.
• Perform related duties as assigned.
• A Bachelor’s degree in architecture, engineering, construction management or a related field is required.
• Five (5) years of experience managing large capital construction programs, budgets and staff.
• An MBA or Master’s degree in architecture, engineering, construction management.
• Ability to learn and implement the PPS Equity in Public Purchasing and Contracting board policy.
• Evidence of public contracting procedures for large public agencies.
• Demonstrated knowledge in design, implement, monitor and evaluate department programs, policies and procedures in compliance with relevant legislation and funding guidelines.
• Demonstrated knowledge in technical design engineering, construction engineering and surveying problems.
• Experience in planning, organizing, assigning, coordinating, reviewing and evaluating the work of professional, technical, consultant and administrative support staff.
• Demonstrated experience reviewing and negotiating agreements and contracts.
• Evidence of preparing, administering and monitoring a project budget and anticipating future budgetary needs.
• Evidence of work on multiple projects at one time with constantly changing priorities and deadlines.
• Demonstrated ability to conduct research, analyze data and prepare recommendations for program development or modification.
• Demonstrated ability to prepare accurate and detailed written material, including staff and administrative reports.
This job is open until filled. Applications will be reviewed as received. Portland Public Schools reserves the right to make a hiring decision at any point during the posting period.
All applicants must apply on the PPS website, located at www.pps.net under the jobs tab. Job title is Senior Director-Office of School Modernization and the job number is 18874
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