Position: Development Administrative Assistant
Supervisor: Director of Development
Location: Bud Clark Commons; 665 NW Hoyt St.
Hours: Monday - Friday; 40 hours/week; some weekend/evening work required
Wage: $19.50 Hourly
Position Duration: Temporary, not to exceed 6 months
Classification: Non-exempt, Unrepresented
Duration: November 2019 – April 2020 (temporary position)
Benefits: Not applicable
In a manner consistent with Transition Projects’ mission and values, the Development Administrative Assistant will support the Development Team with various administrative tasks related to the day-to-day business of the Development Department. The Development Administrative Assistant will assist with volunteer outreach, processing, meal procurement, donor relations and fundraising efforts, event production and preparation, in-kind and monetary donation processing, and other tasks and projects as needed.
1. Assist the Development Team with tasks related to volunteer outreach and processing, meal procurement, donor relations, fundraising, and event planning.
2. Maintain volunteer information in the volunteer database (Volgistics) by reviewing volunteer applications, inputting new volunteer data, and assisting with the volunteer orientation.
3. Assist with the leading of volunteer groups and oversee volunteer activities as needed.
4. Assist with cultivating and stewarding new meal provider groups.
5. Maintain donation information in the agency donor database (DonorPerfect currently and Raiser’s Edge by Nov/Dec 2019) by logging in-kind donations, filing receipts, and preparing thank-you letters.
6. Set up and plan for events, drafting and distributing event materials, managing guest and attendee contact lists, and communicating with attendee’s post-event.
7. Attend special events, staff meetings, volunteer orientation, and other activities lead by Transition Projects, as directed.
8. Conduct research for marketing materials, articles, events, grant planning, and other needs as assigned.
9. Communicate with donors, clients, staff, and other community partners in a friendly and professional manner.
10. Maintain a high degree of discretion and confidentiality in dealing with sensitive information.
11. Act as a professional representative of the Development Team and Transition Projects, upholding values reflective of the organization’s mission statement.
12. Other duties and projects as assigned.
1. The right individual for this position has a passion for helping others, values equity, and has a desire to work in an organization that serves people who are experiencing poverty and homelessness.
2. Is currently a college or graduate degree student or has a bachelor’s degree.
3. Experience with Development software such as Raiser’s Edge, DonorPerfect, Greater Giving and/or Volgistics or similar databases required.
4. Highly proficient with MS Office Suite (Outlook, Word, Excel and PowerPoint).
5. Detail-oriented with strong writing and communication skills.
6. Able to work in a team environment both in a supportive role and as a leader.
7. Possesses a strong commitment to professional and ethical standards.
8. Able to think and act strategically, maintain confidentiality, use diplomacy and discretion, offer sound judgement, and share and receive feedback.
9. Able to work independently on projects, from conception to completion.
10. Strong writing and editing skills.
11. Demonstrated ability to establish and maintain systems for filing and tracking activities.
12. Ability to work with a diverse population. Bilingual English-Spanish capability is a plus.
13. Strong interpersonal skills to successfully engage with, orient, motivate and lead volunteers.
Each Transition Projects employee must:
1. Represent the organization professionally at all times.
2. Serve as a positive role model to staff, participants, and guests.
3. Maintain positive relations with program participants, volunteers, co-workers, staff from other agencies, agency funders, and the general public.
4. Be tested for TB within 30 days of hire and be retested at least annually thereafter throughout employment.
5. Acquire First Aid/CPR/AED certification within 30 days of hire and be retested biannually thereafter throughout employment.
6. Complete Bloodborne Pathogens and Narcan Training within 30 days of hire and be retested annually thereafter throughout employment.
7. Demonstrate effective communication skills by conveying necessary information accurately, listening effectively and asking questions when clarification is needed.
8. Plan and organize work effectively and ensure its completion.
9. Exercise necessary cost control measures.
10. Demonstrate reliability by being present for work as scheduled, arriving and leaving on time and taking breaks in expected time frames.
11. Interact effectively with persons of diverse ethnic backgrounds, religious views, cultural backgrounds, and sexual orientations and treat each individual with respect and dignity.
12. Embrace teamwork and promote a team-oriented environment.
13. Demonstrate initiative.
14. Make decisions that reflect consistency with Transition Projects philosophy, policies, and procedures.
15. Participate in ongoing development and improvement of all program processes and relationships.
16. Attend agency and program staff meetings.
Transition Projects, Inc. is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age, gender, sexual orientation, ancestry, national origin, citizenship, marital status, familial status, physical or mental disability, veteran status, genetic information, source of income, union participation or activities, or any other status legally protected by applicable local, state or federal law.