favorite this post Development and Grants Associate (Portland) hide this posting unhide

10301 NE Glisan St.

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compensation: $37,000 - $42,000 per year
employment type: full-time
non-profit organization


POSITION: Development and Grants Associate
WAGE: $37,000 - $42,000 per year
LOCATION: Main Office - 10301 NE Glisan St. Portland, OR. 97220
STATUS: Full-Time/Regular 40 hours per week
SCHEDULE: 8:30am – 5:00pm, Mon–Fri additional hours for meetings and projects as needed
PROGRAM(S): Administration
OPENING DATE: March 19, 2019
CLOSING DATE: Open until filled

The Development and Grants Associate is a full-time position that plays a key role in the agency’s Development and Administration Team—working closely with the Development Coordinator in providing administrative and project support to the Development Team, the Director of Development and Communications with a focus on preparing and submitting proposals/grants.

Essential duties of this position include:
• Work with Development Coordinator to provide a range of needed administrative support for Development Team projects and activities such as scheduling meetings, supporting funder site visits, and assisting with agency wide events. This support may include but will not be limited to developing and communicating logistical plans, creating/providing materials, communicating with team members and leadership, and providing support (e.g. set-up, note-taking, clean up, filing, and follow-up)
• Provide support for proposal and project planning including preparing templates, drafting and communicating deadlines and task lists, and providing updates/progress reminders to ensure assigned projects and proposals are progressing within established timeframes
• Assist in preparing, writing, and editing grant proposals and submission materials including but not limited to providing research, writing/editing narratives, and developing budgets for review
• Play a key role in planning, drafting, and/or securing all required proposal attachments including letters of commitment/memoranda of understanding, work plans, organizational charts, and job descriptions
• Review assigned proposals to carry out needed content and/or clerical edits and to ensure they are accurate, aligned with funders’ requested scope of work, and are correctly formatted
• Prepare and submit completed proposals on deadline and following all guidelines and submission requirements
• Support agency partnerships by following up on/routing communications and drafting letters of support, letters of commitment, or memoranda of understanding. These are often time-sensitive projects. Update Coordinator of these important requests and develop internal timeline/deadlines
• Engage in research and information gathering that supports agency projects, program development, and initiatives as assigned
• Support the development, improvement, and or implementation of internal grant tracking, data collection, and organizational systems
• Support agency data collection and evaluation initiatives as assigned (e.g. assist with development related data collection, support planning and implementation of data systems and reporting, assist with Community Needs Assessments, etc.)
• Support team members with projects and meetings as assigned, including providing occasional back up to the agency’s Board support staff (e.g. note taking, meeting scheduling, task coverage during PTO, etc.)
• Participate in staff meetings, trainings, committees, and other projects as assigned to support program development as well as other IRCO goals and objectives
• Compose and type reports, forms, spreadsheets, and related materials, and perform research, analysis and statistical support for special projects as assigned
• Take initiative to provide regular updates to Coordinator on task assignments and progress including on planned participation in meetings, trainings or committees and about task requests, issues, or delays. Strategize on task prioritization and collaboration that is needed to accurately complete all assignments within established timeframes
• Regularly read, photocopy, scan, email, compile, and document a variety of professional correspondence, this material is often of a confidential nature and should be treated as such

• Bachelor’s Degree or equivalent
• Minimum 3 years of administrative experience, preferably 1 or more of those years performing similar or related duties at a nonprofit environment
• Fluency in English with strong verbal and strong written communication skills required; experience in grant writing preferred
• Experience working in the environment of and/or a background that is multi-cultural, multi-lingual, and/or multi-ethnic
• Experience creating budgets and working with data to draft communications
• Demonstrated expertise in MS Office Suite (including Excel, Word, Outlook, and PowerPoint)

• Ability to accurately type 50 words per minute
• Strong skills in intercultural, interpersonal and organizational communication
• Strong analytical and decision-making abilities
• Professional customer service and office etiquette skills
• Time management and project management skills
• The ability to complete many short- and long-term tasks and projects on different timelines simultaneously and with quickly shifting priorities
• Ability to collaborate with and within an established team and with persons outside of the organization, which includes staff and leadership working in many different roles and levels of the organization
• Ability to clearly communicate on task progress, project needs, and about one’s schedule to regularly accommodate team needs
• Ability to listen for understanding and assist in problem solving
• Prepares clear and accurate communications and assignments
• Ability to communicate about and solve problems with transparency, positivity, and initiative
• Can maintain a consistent schedule
• Knowledge of basic office equipment, telephone, copy machine, fax machine, and computer
• Ability to talk on the phone and/or use computer for long periods
• Shows accountability and is dependable

Applications are accessible on the IRCO website, or IRCO’s main office, 10301 NE Glisan, Portland, OR 97220, 503-234-1541. Attach resume and cover letter to IRCO application form. This position requires the completion of an IRCO application. Materials submitted without a completed application are considered incomplete and will not be considered. Due to the high volume of applications received, we will not be able to contact each applicant. We may not be able to return calls regarding the status of your application. If selected for an interview, we will contact you by telephone.

The Immigrant and Refugee Community Organization (IRCO) is a non-profit organization established in 1976 to serve immigrants, refugees, and the broader community in Portland, Oregon. Our mission is to promote the integration of refugees, immigrants, and the community at large into a self-sufficient, healthy, and inclusive multiethnic society. Find out more at

  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6845466076



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