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Dispatcher (Portland)

compensation: $40,000-$45,000 DOE
employment type: full-time
non-profit organization

The Northwest College of Construction, NWCOC is accepting applications for a full-time Apprenticeship Dispatcher & Coordinator. This involves the management of the day to day operations of one or more of our apprenticeship programs. This position requires a high level of organization, multitasking, coordination and ability to manage high stress all while managing competing deadlines.

NWCOC is a non-profit college that is small enough to train people but large enough to have opportunity for career growth. While we are a business we are a tight group who support each other and it feels like a family. We offer a generous benefits package that includes medical, dental, vision, Short-Term Disability, 401(k), Paid Time Off and more. The starting salary range for this position is $40,000.00-45,000.00, depending on experience.

Position Summary: (applicant will grow into these duties)
The Apprenticeship Coordinator assists the apprenticeship administrator with all aspects of the administrative duties of managing craft apprenticeship training programs. Duties include:
• Assist Front Desk – Assist with the front office tasks, including answering phones and greeting walk-ins.
• Database – Track, report, and data entry of committee records.
• Meeting Preparation – Prepare committee meeting agendas, re-rate worksheets, communication packets, academic plans, annotated minutes, BOLI minutes, corrective actions, etc.
• Management of Apprenticeship Records / Files – Make, maintain, update, and correct all aspects of creating and managing apprenticeship records both digitally and in hard copy form.
• Dispatch – Match applicants with training agent requests, process paperwork and shepherd new apprentices through our requirements and regulations.
• Intake - Work with applicants to help them with application paperwork, do intake, maintain qualified applicant logs, out of work lists, process rejections, etc.
• Public Speaking – Conduct general information sessions, apprenticeship orientations, classroom raps, recruit at career fairs, etc.
• Reconcile Records - digitize and crosscheck documents for accuracy across departments.
• MPR Coordination – Receive and process the apprentice’s monthly progress reports, quantify error records and notify clients of corrections.
• Reporting – Provide oral and written reports. Conduct annual wage survey.
• Other – Performs other related duties as assigned.


Required Knowledge, Skills & Abilities:
• Experience – 1+ years’ experience working with apprenticeship programs preferred. Or, for the right candidate, we will accept 3+ years’ administrative/clerical experience with no or little Apprenticeship Coordinator experience.
• Computer Skills – Proficient with MS Office products.
• Experience with FileMaker Pro is preferred.
• Ability to read bookkeeping reports, a plus.
• General Skills – Individuals who are highly organized and able to multitask in a fast-paced, sometimes stressful, environment will excel as a Coordinator.
• Required: Attention to detail and ability to organize and prioritize projects to meet strict deadlines.
• Required: Able to work productively, independently and accurately, without many detailed instructions, and cooperatively with others.
• Required: Ability to effectively communication orally and in writing, provide superior customer service, and problem solve.
• Time Management Skills: Ability to prioritize multiple projects, competing deadlines and to change priorities quickly and frequently.

The Northwest College of Construction is a privately funded, non-profit educational facility. Our Mission is to promote life-long learning by delivering craft, technical, supervisory and management education to workers and managers at all levels in the construction industry.

For consideration, submit all three items
1. Application for Employment at https://nwcoc.com/about-the-college/employment/
2. Resume
3. Cover Letter
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6957585726

posted:

updated:

best of [?]