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favorite this post Administrative Support Specialist - Front Desk 38076 (Portland, OR) hide this posting unhide

compensation: DOE
employment type: full-time

Administrative Support Specialist - Front Desk 38076

Direct Hire

Summary

VanderHouwen is looking for a dependable, outgoing, and polished professional to own the Front Desk Administrator role for our internal Accounting and Finance Recruiting Division. We are a locally-owned company who is looking for someone who is excited to join a team that feels like a family.

Responsibilities

Reception:
Effectively manage multi-line telephone system functions including transferring, conference calling, voicemail, etc.
Be the company's first impression to clientele and greet callers and guests quickly, professionally, and cheerfully.

Data Entry, Calendaring, and Document Processing:
Perform data entry to internal systems and external websites daily as needed.
Resume preparation and formatting.
Constantly monitor Outlook for incoming documents, upload documents into the database and process/distribute documents to internal staff.
Format documents on company letterhead as needed.
Maintenance of shared Outlook calendar, conference rooms, and tracking guest appointments.


General Office:
Operate and maintain office machines.
Maintain all filing.
Assemble and maintain materials to support the HR staff.
Ensure common areas are always clean and tidy.
Special projects as assigned.


Qualifications

Ability to easily switch between managing multiple tasks, meet deadlines, and handle constant change and interruptions with a smile.
Experience managing a multi-line phone system and greet every caller with a positive attitude.
Proficiency in Microsoft Word, Outlook and the Internet is required.
Able to manage a large volume of email communication via Outlook.
Excellent organizational skills and tracking completion progress of tasks.
Ability to take ownership and pride in work, creatively solves problems, and apply excellent attention to detail in everything!
Highly adaptable and able to work in a close-knit team environment.
Constantly maintain a positive attitude and proactively communicate, even during times of heavy workload.

Benefits and Perks

Excellent benefits including paid time off, paid holidays, medical, dental, vision, life insurance, short-term and long-term disability insurance and 401(k) plan with company match.
Friendly and professional team environment.
Fun events like Office Olympics, book club, potlucks and holiday parties.
Gold Certified by the Sustainability at Work.
Opportunities to Give Back to the Community via our Giving Team.

About VanderHouwen 
Located along the banks of the Willamette River in Portland, Oregon, VanderHouwen has been an elite staffing provider in the Pacific Northwest since 1987. VanderHouwen enjoys a strong reputation for professional excellence and ethical practices. We take great care of our client and consultant relationships and are known for providing service way above and beyond "standard performance."  We are skilled in delivering Information Technology, Engineering, and Finance placement services. We are committed to providing clients and professional staff outstanding service in a straightforward, ethical, personal, and responsive manner. Our personal approach to business and our reputation with our clients and candidates separates us from our competition.

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.

Interested? Lets talk!! To Apply Please Use This Link: https://www.vanderhouwen.com/job-postings/administrative-support-specialist-front-desk-38076/

 

 

 

 

Locally founded, women-owned, and nationally certified with WBENC, VanderHouwen is a premier staffing provider of technology, engineering, finance and accounting professionals. Our unique family-owned company offers individualized staffing services and solutions to our clients and candidates, creating value for everyone. Our President's work ethic not only serves as the foundation of our company, but drives the commitment to individual attention which infuses our culture. VanderHouwen values building meaningful, professional relationships with each client as well as developing in-depth knowledge of their staffing needs and workplaces.


6342 SW Macadam Ave. | Portland, OR 97239 | 503.299.6811

2018 156th Ave. NE, Suite 220 | Bellevue, WA 98007 | 425.453.7300

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post id: 6750957353

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